Technical writing is defined as an objective, concise, clear, and unemotional presentation of facts and ideas. Unlike creative writing, this is more of using specific techniques such as a description of a process, classifications, interpretations, description of mechanisms, and more. Generally, technical writing is a form of communication which main aim is to convey particular information for a specific group of readers.
Purpose of Technical Writing
The following are the three main purposes of technical writing:
1. To give information
2. To persuade and influence
3. To analyze situations and their implications.
Some of the final products of technical materials include but not limited to: instruction manuals, proposals, business letters, memoranda, several types of written reports, graphic aids, technical journals, abstracts, handbooks, oral reports, and others.
Basic Principles of a Good Technical Writing
When it comes to technical writing, one must be aware of the basic principles involved with it. Below are some reminders every technical writer must remember:
1. The writer must have a specific group of target readers.
2. The writer must use concrete, specific words and simple language for better understanding.
3. The writer must have the specific purpose for the technical content and every part of it is connected to that purpose.
4. The writer must ensure that every part of the technical report is effectively conveyed to the readers.
5. The writer must also make sure to prepare the technical content in a presentable format and
Characteristics of an Effective Technical Writing Style
It’s imperative for the writer to consider the purpose of achieving an effective technical writing. The following are the main characteristics a good technical writing style must have:
1. it presents accurate information in a concise and clear manner.
2. It uses the proper choice of words.
3. It states factual data, measurable and statistical data.
4. It uses proper graphics to support the content.
Specific Elements of a Quality Technical Writing Output
The common problem observed in some technical writing outputs is being vague and misleading. That’s why it is crucial for the readers to avoid hazy and imprecise terms.
The following are important guidelines to keep in mind:
1. Use specific and concrete words. There’s no need to include words that will only confuse the readers.
2. Use appropriate verbs. The active voice is used for conciseness while the passive voice is used when the writer is not sure who or what is the doer in the snetence.
3. Avoid using technical jargons in technical writing. This also includes colloquialisms and cliches.
4. Ensure conciseness by reducing wordy phrases, using short, simple words, and ommitting unnecessary details.
5. Consider coherence to ensure smooth flow of ideas.
6. Use transitional words to indicate a continuing thought, present comparison, or convey contradiction.
Technical writing may cover any field such as business, engineering, science, and other industries in professional areas. That is why it is essential to learn and apply the guidelines of technical writing for better communication skills.