HOW TO Write A Cover Letter

The Cover Letter

Your cover letter might be the first thing the employer looks at when you apply for a job. While most hiring managers spend their time evaluating resumes, you can’t just write your cover letter as a second thought. If you are unable to draw the attention of the employer with your cover letter, it’s unlikely that they are going to review your resume.

First Step

Take some time and understand the role for which you are applying and use the following information to make your cover letter.

  • What does the company do?
  • Who are their competitors?
  • What is their target market?
  • What does the job role include?
  • What are your important skills?

Cover letter example:

cover letter example

The steps to writing a cover letter include:

1. Header

A cover letter begins with you and the employer’s contact information followed by a date. The contact information needs to contain:

  • Your first and last name
  • Your address
  • City, State, and Zip code
  • Contact Number
  • Email Address

2. Salutation

It is very important to know and use your hiring manager’s name. Try to find whom you are writing to as most hiring manager’s do not like being referred to as “Dear Sir” or “To whom it may concern”. Look over the business’s website, search on LinkedIn or even call them to ask for the hiring manager’s name.

3. Introduction

Your opening paragraph needs to be 3-5 lines. Introduce yourself and start explaining to the hiring manager about the position you are seeking to be hired for and how you learned about this opportunity. The rest of the opening paragraph should include your skills and experiences, which will provide a preview of the rest of the letter. Remember that the hiring manager might cross-reference your cover letter with your resume, so make sure the two are in sync.

Bad Example

My name is Preston Lee, and this cover letter is intended to explain my interest in the Digital Marketing position as listed on LinkedIn. I believe my background in digital marketing and social media renders me an ideal candidate for this role.

Good Example

I am interested in the entry-level spot which is available at XYZ Company. I lately graduated from ABC University, and my courses in marketing and business have given me a firm base upon which I plan to shape my career.

4. Sell Yourself

This is the part where you need to respond directly to the job description. Talk about your earlier job experiences, abilities, and talents which make you the suitable candidate for the job. Outline scenarios where you succeeded in overcoming obstacles in your previous position. Be modest in the explanation of your qualifications while still presenting that you would be of benefit to the team.

5. Show Your Knowledge

This paragraph is your one chance to show your knowledge about the company and the industry. Go into details about why you specifically want to work for them. You should also include how you are going to help the company to achieve their objectives and add to their success. Write how serious you are about growing and evolving your career in their company.

6. Strong Closure

This is a call-to-action paragraph. You need to summarize and conclude what you have written. Repeat how your abilities make you an ideal fit for the firm. Inform them that you are looking forward to the opportunity to work with them.


Last, but certainly not the least, thank the reader for taking their time to read your cover letter. Use a signature and finish off by writing your full name.

Quick Tips For Cover Letter Format

While applying for a job, your cover letter format is important as it is the first impression you will make on an employer. Here are a few quick tips on how to write a cover letter using a proper format.

  • Use margins of 1-1.5”
  • Don’t go below a font size of 12. Anything below this font size can strain the eyes.
  • Pick a font style which looks professional such as Times New Roman or Calibri.
  • Maintain a consistent alignment
  • Keep it no longer than one page
  • Don’t forget to add spaces between the salutation, each paragraph, header, closing, and your signature.
  • Carefully proofread your cover letter or have someone else give it a read before sending it to the HR.

Now that you know how to write a cover letter, follow these steps to ensure your letter matches the professional standards expected by the hiring managers.

Sharing is caring!